Recording Requirements

Recording Checklist for Submitters

All documents must include:

  • Document dated
  • Document signed
  • Acknowledgement needs
  • Date
  • Legible notary seal, notary signature, notary expire date
  • Names and marital status (Single or husband and wife) of signatures acknowledged
  • If Corporate acknowledgement (business name, who signs & their title)
  • Legal description (check for completeness and accuracy)
  • Filing fees
  • Grantor and grantee information
  • Draftsman statement
  • White out is unacceptable on any legal documents

Transfer Deeds

To transfer a deed the following must occur:

  • State Deed Tax included
  • Send tax statement
  • Delinquent taxes must be paid
  • If split in a tax parcel, all current year taxes must be paid in full. If applicable, statement regarding "total consideration for this transfer is $3000 or less" (Deed tax of $1.65.)  Effective January 1, 2020
  • Completed well certificate or well statement
  • Miscellaneous documents

Certificate of Real Estate Value

A certificate of Real Estate Value (CRV) is required to document a sale of property in Minnesota. CRV information is reviewed by the county of sale and the Department of Revenue to verify sale terms and ensure fair and equitable property tax assessments statewide. Beginning October 1, 2014, all certificates of real estate value must be submitted using eCRV. County offices will no longer accept paper copies of the Certificates of Real Estate Value, except for sales that have occurred before October 1, 2014.

To file an eCRV, please visit the Minnesota Department of Revenue website.